Business automation
Take the repetitive work off your team.
We find the work your people repeat every day, copying data between sheets, chasing approvals, preparing the same reports, and automate it across the software you already use. Your team keeps the judgement calls. The system does the rest.
- Runs on its own
- Works with your existing software
- A person in the loop where it matters
- Live in weeks, not months
Why automate
The same work, without the manual steps.
Most of the time lost in a business goes into small repeated tasks. Each one is easy, but together they slow everything down.
- Data copied between sheets and systemsThe same order or invoice is typed two or three times, and mistakes creep in.
- Approvals chased on calls and chatsNobody is sure who has approved what, and requests sit waiting.
- Reports built by hand every weekSomeone spends a day on Excel, and the numbers are old by the time they arrive.
- Follow-ups depend on memoryReminders for payments, renewals and tasks get missed when the team is busy.
- Data entered onceEvery system gets the update automatically, with no retyping.
- Approvals routed on their ownThe right person is asked, reminded and recorded, with a full history.
- Reports ready when you need themNumbers are pulled together on a schedule and sent to the people who need them.
- Reminders sent without being askedPayments, renewals and tasks are followed up on time, every time.
What we automate
The work that eats your team’s day.
These are the processes we are asked to automate most often. If yours is not listed, we can still map it and build it.
Approvals
Purchase requests, discounts, expenses and leave routed by amount, department or branch.
Invoicing & billing
Invoices raised from orders or jobs, sent to the customer and matched with payments.
Syncing systems
Data moved between your ERP, CRM, accounts, website and sheets without retyping.
Reports & dashboards
Weekly and monthly reports built from live data and delivered on a schedule.
Follow-ups & reminders
Payment, renewal, task and visit reminders sent to customers and staff on time.
Document handling
Quotations, purchase orders and letters generated, filed and shared automatically.
Stock & order alerts
Reorder alerts, delayed-order flags and status updates before they become problems.
Not sure what to automate first?
We map one process with you, free.
Sample flows
See how a flow works.
Every flow starts with something that happens, then does the next step for you. Here is how it looks in a few common processes.
Order to cash
From the moment an order is booked to the moment the money is in. Invoices, dispatch updates and payment reminders happen without anyone chasing.
What it handles
- Invoice raised when an order is dispatched
- Payment link sent to the customer
- Reminders before and after the due date
- Receipt sent when the payment arrives
- Overdue accounts flagged to the owner
- TriggerOrder marked dispatchedFrom your ERP
- ActionInvoice createdFrom the order, with GST
- MessageInvoice and payment linkSent to the customer
- Wait3 days before due dateIf not yet paid
- ConditionPaid?Yes: send receipt · No: remind
- ActionLedger updatedAccounts see it at once
- Runs today
- 34
- Invoices sent
- 29
- Paid on time
- 81%
- Hours saved
- 11
| Customer | Step | Status |
|---|---|---|
| Shah Traders | Invoice and link | Sent |
| Kumar Agencies | Payment received | Paid |
| Patel Irrigation | Order dispatched | Delivered |
| Sai Agro | Reminder | Read |
| Nova Retail | Receipt | Confirmed |
Sample data
How it connects
Works with the software you already use.
We connect your tools through their APIs, so automations read from one and write to another. You don’t have to change how your team works.
Your systems
Faxtor automationWatches for changes and does the next step- TriggersStarts when a record changes or a date comes up.
- RulesDecides by amount, customer, branch or status.
- ApprovalsAsks a person where a decision is needed.
- UpdatesWrites the result back to every system.
What happens next
- In-app alerts
- Invoices
- Quotations
- Reports
- ERP
- CRM
- Sheets
- Overdue
- Mismatch
- Missing data
How we automate
From a manual process to one that runs, in five steps.
We start small, prove it on one process, and add more once your team trusts it.
Discovery
1 weekWe sit with the people who do the work, map each step and pick the processes that will save the most time.
You get
- Process map
- Automation shortlist
Design
1–2 weeksWe design the flow with its triggers, rules and approvals, and agree what stays manual.
You get
- Flow design
- Approval rules
Build
2–6 weeksWe build the automation and connect it to your software. You see it run on test data every week.
You get
- Working flows
- Connected systems
Launch
1 weekWe switch it on alongside the manual process first, then hand over once the results match.
You get
- Live automation
- Team trained
Support
OngoingWe watch the flows, fix issues quickly and add new automations as your team finds more work to hand over.
You get
- Monitoring
- New flows as you grow
Start with one process
A 30-minute call with our team. No commitment.
Included with every automation we build
Whichever process you start with, these come as standard.
Logged
Every run recorded
See what ran, when and with what result, for every step.
Controlled
A person in the loop
Approvals and limits where a decision should stay with your team.
Safe
Access by role
Each person and each flow sees only what it needs.
Yours
Your flows and data
You own the automations we build and the data they handle.
Common questions
Before you automate.
Which processes are worth automating?
The ones that are repeated often, follow clear rules and take time away from better work: data entry, approvals, invoicing, reports and follow-ups. In discovery we rank your processes by the time they would save.
Will it replace my team?
No. It takes the repetitive steps off them so they can spend time on customers and decisions. Approvals and exceptions stay with people.
Do we have to change our software?
No. We connect to what you already use, such as your ERP, CRM, Tally, sheets and email, through their APIs or file imports.
How long does an automation take to build?
A single process usually takes two to six weeks from discovery to launch. You see it working on test data every week.
What happens when something goes wrong?
Every run is logged, exceptions are flagged to the right person, and we monitor your flows and fix issues quickly.
Can we start with just one process?
Yes. Most clients start with one, prove it, and add more. That keeps the first project small and the results easy to see.
Can automations send WhatsApp messages and emails?
Yes. Flows can message customers and staff on WhatsApp and email, create documents and update your records in one run.
Who owns the automations?
You do. The flows we build and the data they handle belong to you.
Explore our other solutions
Automation works best when it’s connected. Here’s what else we build.
- ERP SoftwareOperations, inventory, purchases and reporting in one system.
- CRM SoftwareLeads, follow-ups, sales and customer relationships.
- Website DevelopmentStatic and dynamic websites that bring in enquiries.
- Mobile App DevelopmentAndroid and iOS apps from one codebase.
- Custom Web ApplicationsSoftware built around your exact workflow.
- Business AutomationYou’re hereTake repetitive manual work off your team.
- WhatsApp AutomationUpdates, reminders and alerts on WhatsApp.
- SaaS DevelopmentTurn your idea into a subscription product.
Let’s get started
Have a business challenge in mind?
Tell us what you want to improve, simplify or build. Let’s explore the right solution for your business.
- Book free 30 minconsultation call
- Understandyour business
- Explorethe right solution