For SME & MSME manufacturers
Every order, raw material & machine in one view.
Custom software for small and mid-sized factories: sales orders, BOM costing, stores and purchase, production on the shop floor, job work with ITC-04, and dispatch with e-invoices, e-way bills and payment follow-up.
Built for the shop floor
From the stores to the dispatch bay, on one system.
Stock, machines, quality checks and dispatch, each recorded where the work happens, on a phone or tablet.
Machine shopWork orders, output and downtimePhoto by Sven Daniel on Unsplash 
StoresStock, receipts and material issuePhoto by Ruchindra Gunasekara on Unsplash 
Quality checkInspection, rejection and reworkPhoto by Hans Westbeek on Unsplash 
Dispatch bayPacking, e-way bills and invoicesPhoto by Bernd Dittrich on Unsplash
What goes wrong today
Four places a factory loses time and money, and what replaces them.
Stock, order status, job work and costing. Pick one to see the difference.
Today
With Faxtor
Modules included
One order, from enquiry to dispatch.
Follow an order for 2,000 HB-220 pump brackets from Apex Pumps through each module. Pick one, or let it play.
Module 1 of 6
Sales orders
Enquiries, quotations and confirmed orders with quantities, rates and delivery dates, so you know what has been promised to whom.
- Quotations
- From your item master and rates
- Order book
- Value and quantity by customer
- Delivery dates
- With alerts before they slip
- Repeat orders
- Start from the last one
Each confirmed order creates its work orders and material plan.
| Order | Qty | Due | Status |
|---|---|---|---|
| Apex Pumps · SO-1184 · HB-220 Bracket | 2,000 | 28 Oct | In production |
| Sharma Agro · SO-1179 · CV-40 Valve Body | 1,000 | 22 Oct | QC |
| Vega Motors · SO-1171 · BR-12 Bush | 5,000 | 18 Oct | Ready |
| Nova Hydraulics · SO-1190 · HB-220 Bracket | 1,500 | 4 Nov | Material short |
| Metro Fabtech · QT-0642 · FR-60 Frame | 400 | — | Quotation sent |
Material planning
Know what’s short before production starts.
Try it. Pick a product and an order quantity. The BOM is checked against live stock, shortfalls become a purchase indent or a work order, and the material cost per piece is worked out.
Product
Order quantity
HB-220 Pump Bracket × 2,000BOM checked against live stock
3 short| Material | Needed | In stock | Status |
|---|---|---|---|
| MS plate 6 mmRaw material · 1.8 kg per pc | 3,600 kg | 2,400 kg | Buy 1,200 kg |
| M10 boltBought-out · 4 per pc | 8,000 | 5,000 | Buy 3,000 |
| Bush BR-12Made in-house · 2 per pc | 4,000 | 2,600 | Make 1,400 |
| Paint · greyConsumable · 0.05 L per pc | 100 L | 120 L | In stock |
Purchase indent · PI-2072 items
MS plate 6 mm · 1,200 kg at ₹68/kg₹81,600
M10 bolt · 3,000 at ₹6₹18,000
Indent value₹99,600
Work order raised to make 1,400 × Bush BR-12 in-house.
Material cost per piece₹246.40
Material for this order₹4,92,800
Job work & ITC-04
Every piece sent out, tracked until it comes back.
Material sent to job workers goes out on a challan and comes back in lots, with rejections recorded. Overdue challans are flagged, and ITC-04 is prepared from the same records. Pick a job worker.
Inputs sent for job work must come back within a year under GST, so long-pending challans are flagged well before that.
JW-1031 · Patel Plating WorksSent 2 Aug
BR-12 Bush · for WO-488
Sent on challanDelivery challan with GST details800 pcs
ReturnedReceived back in lots196 pcs
Rejected at job workerRecorded with the reason4 pcs
Pending74 days out · follow-up sent to Patel Plating Works600 pcs
Job worker ledger · pieces
| Job worker | Process | Challans | Sent | Returned | Rejected | Pending | Oldest | Status |
|---|---|---|---|---|---|---|---|---|
| Sai Heat Treatment | Hardening | 3 | 1,640 | 1,000 | 0 | 640 | 2 days | On time |
| Om Powder Coating | Powder coating | 2 | 2,400 | 2,380 | 20 | 0 | — | Closed |
| Patel Plating Works | Zinc plating | 1 | 800 | 196 | 4 | 600 | 74 days | Overdue |
| Kumar Fabricators | Welding | 2 | 300 | 280 | 0 | 20 | 9 days | On time |
How we start
One area at a time, built around your factory.
Small factories can’t stop for a long software project. We set up the modules you need first, using your item codes, stages and documents, and add the rest as your team gets comfortable.
- Phase 01
Start with what hurts most
Most factories begin with stores, purchase and sales orders. You see live stock and order status first, without changing how the floor works.
- Phase 02
Add production and job work
Then BOM costing, work orders, shop-floor output, rejections and job work challans, rolled out one area at a time.
- Phase 03
Close the loop
Dispatch, e-invoices, e-way bills, payment follow-up and owner dashboards that show the whole factory on one screen.
Who it’s for
Set up for how your factory runs
Engineering, fabrication & auto components
Machined parts, assemblies and fabrication for OEMs and larger buyers.
- Multi-level BOM
- Routing by machine
- Job work for heat treatment and plating
- Rejection and rework
Plastics, rubber & packaging
Moulding, extrusion and converting with high-volume repeat orders.
- Raw material by weight
- Machine-wise output
- Downtime with reasons
- Scrap and regrind
Food, chemicals & process
Batch manufacturing where recipes, batches and shelf life matter.
- Recipes and batch sizes
- Batch traceability
- Quality checks per batch
- Expiry tracking
Common questions
Questions factory owners ask us
We already use Tally. Do we have to replace it?
Not necessarily. Faxtor can run orders, stores, production and job work while your accounts stay where they are. We discuss how the two should connect in the demo.
Does it handle e-invoicing and e-way bills?
Yes. Dispatch entries create GST invoices with e-invoice IRN and e-way bill details, for businesses that need them.
Can it track job work and prepare ITC-04?
Yes. Every job work challan is recorded with sent, returned, rejected and pending quantities, and ITC-04 is prepared from those records.
Will our operators be able to use it?
Operators only see what they need: their work orders and a few fields to log output, rejection and downtime, on a phone or tablet.
Can we see the cost of each product?
Yes. Cost per piece is worked out from the BOM at current purchase rates, with labour, job work and overheads added.
Can it follow up on customer payments?
Yes. Each invoice carries its payment term, and dues are tracked with reminders before and after the due date.
Do we have to roll out everything at once?
No. Most factories start with stores, purchase and sales orders, then add production, job work and dispatch.
What will it cost?
It depends on the modules you need and the size of your factory. After a discovery call we share a clear scope and a quote, with no obligation.
Services we would use
The services behind a system like this.
ERP Software
Manage your operations, inventory, purchases, staff and reporting in one system.
CRM Software
Keep track of leads, follow-ups, sales and customer relationships in one place.
Mobile App Development
Android and iOS apps for your customers or field teams, built from one codebase.
Custom Web Applications
Solutions built around your workflow, when off-the-shelf tools don’t fit.
Business Automation
Automate repetitive tasks and reduce manual work across your processes.
WhatsApp Automation
Send updates, reminders and alerts directly on WhatsApp.
Let’s get started
Have a business challenge in mind?
Tell us what you want to improve, simplify or build. Let’s explore the right solution for your business.
- Book free 30 minconsultation call
- Understandyour business
- Explorethe right solution